Clean up Mail folder to free up space from your drive

Free up space from your drive after upgrading OS X.

Unless you have done a clean install of OS X, you might want to check your Mail folder to delete any old files that are no longer being used.

Apple Mail stores your data in your User’s Library. Unhide your User’s Library folder and locate Mail folder to get started. Continue reading

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Set up Gmail POP account in Apple Mail

By default, Apple will setup your Gmail account as IMAP when you enter your Gmail address and password. However, if you prefer Gmail as POP, you have to manually setup the account. If you already have the account started as IMAP you must delete this account and create a new account as POP. You cannot change the settings on an IMAP account and make it POP.

Set Gmail as POP in your browser settings. Log in to Gmail account. Under the gear, select Settings > Forwarding and POP/IMAP. Select Enable POP. If you do not want your All Mail folder to download, select the second option “Enable POP for mail that arrices from now on”

settings

These directions are for Mavericks Mail. 

Select Add Other Mail Account… not Google.

add_account_type

Continue

add_account_type.

Enter your Email address and password > Create

add_account_type..

  • It will default to IMAP. Select POP
  • Change imap.gmail.com to pop.gmail.com
  • Enter full email address. Password should automatically be entered.

add_account_type...

Use SSL Port 993 : Authentication > Password

add_account_type....

Set outgoing server (SMTP) Enter full email address and password. Create

add_account_type.....

Enter Port 465, check SSL, Authentication > Password

Verify Settings:

Incoming:  Verify your results in the main account window for outgoing settings. If you make any changes in this window under any of the tabs, you need to click out of the window and select SAVE before the changes are saved.

add_account_type......

Outgoing:  Outgoing Mail Server SMTP:  select Edit SMTP Server list… SMTP settings..

Select account in the list. (It’s not uncommon to find extra SMTP servers listed. When you remove account, Mail does not delete the smtp info. You might need to do some clean up in the list to remove any extras.)

add_account_type.......

  • Enter name for account Gmail POP under Account information.
  • Click on Advanced tab. Verify your settings.

Use Connection Doctor to test connection

Under Windows in the Menu bar select Connection doctor.

connectiondoctor

You will see green to indicate a connection and red to show there is a problem. You can click on Show Detail button, but with multiple accounts this is often hard for some users to read results. Except for iCloud account you’ll see two entries for each account 1) receiving and 2) SMTP for sending.

If SMTP is red, recheck password was saved in the Edit SMTP settings under the advanced tab.

As you can see the fake POP Gmail I setup with Yourname@gmail.com is not connecting, but my Gmail IMAP is connected.

connected

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Search include System Files and Invisible Files

Searching for data that you can’t find in a regular Spotlight search? Add System Files and Invisible files to your search.

search_kind...

How To Create Search

Click on the Desktop so the Finder is active. You’ll see Finder listed by the Apple in the Menu bar.

Finder

Command F will create a new search window.

Finder.

Select Other

search_kind

Add System Files

search_kind.

Add File Invisiblesearch_kind..

File visibility > Visible or Invisible

search_kind...

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Create an OS X Mavericks Partition

If you are unhappy with your upgrade to Mavericks, you can eliminate any issues installing over your old software by creating a partition on your drive or external drive to install a clean version of Mavericks for testing. The base install will quickly tell you if you will see a speed difference or if issues you were seeing are a result of old files that are conflicting with Mavericks.

  1. Open Disk Utility in Applications/Utilities.
  2. Select your drive in the left window.
  3. Name the new partition “Mavericks HD”. See below on how to determine size.
  4. Apply will modify the current partition table to add the new partition.

How to determine size of partition

You could make this partition as small as 30GB, but more is better. If you have the room and plan on moving all your data to this partition, first find how much space is currently used.

In this first example, I have a 160 GB drive with approx 49 GB used. I have 110 GB available so I have plenty of room to create a partition that is equal in size and still leave some breathing room on the first partition to run OS X. (You need a minimum of 10% free.)

DiskUtility

  • Click on the drive – top name not Macintosh HD
  • Click on Partition tab
  • Click on + to add a second equal partition.
  • Rename Partiton – Mavericks HD (It’s easy to change later if desired)
  • Select Apply

(until you click on Apply, you can make changes.)
DiskUtility.

Not enough free space on drive?

This next example is for users that don’t have enough free disk space to make a full restore Mavericks drive. You can install Mavericks with a little room to spare for testing some files on a 30 GB partition. Make the partition as large as possible while still leaving some room for the other drive to boot. It’s recommended that you have 10% free for the system to “breathe”.

Follow the same steps as above but this time, drag down the center bar, to resize the bottom partition. This shows a 30 GB partition.

Click on Apply to create the partition.

DiskUtility..

Install Mavericks

Download Mavericks installer from Mac App Store (MAS). If you have previously downloaded, go to Purchases tab in the MAS and select to download again.

purchases

Put your cursor over OS X Mavericks (you will see the cursor turn into a hand. Click and it will take you to the download page.

purchases..

The installer can be found in the Applications folder called Install Mac OS X Mavericks. Launch the installer and select your new Mavericks partition as destination.

The next post will describe how to move over your data without using Migration.

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Use Gmail with Mavericks Mail

Like many users, I have had problems using my Gmail account with Mavericks Mail. Today I decided to test Mavericks Mail with a new Gmail account without using any of the known workarounds we have used in the past to get Gmail to work correctly with our email clients, I selected default settings in Mail and the following settings in Gmail > Settings in my browser. Surprise! It all just worked as expected.

Result:

  • No root folder required.
  • No prefix [Gmail]/ for custom folders.
  • I no longer had to assign folders under Mailbox >  “Use this folder for Drafts, Sent, Junk, Trash”.
  • When I deleted a message it actually went to Trash not to All Mail.

Gmail Browser Settings

IMAP-settings

Labels

It’s important that you select the All Mail folder. I know for many users this is an issue, but Mavericks Mail seems to require this setting. You might want to clean up the Label in the lower section. Many will be duplicates and/or empty. I would delete or remove.

labels

Mail creates the All Mail folder under Archive

archive

Tip: When setting up Gmail account in Mail, be sure to put your full email address as User in both the account window and in SMTP settings under the Advanced tab.

If you use Outlook for Mac, see Connect Outlook for Mac 2011 to Gmail’s IMAP service

 

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Use OS X Recovery Disk Assistant to reset Your files and folder permissions

OS X Recovery Disk Assistant

  • Disk Utility in Applications/Utilities lets you verify and repair Mac OS X disks and permissions issues.
  • The Recovery drive has an additional Repair Permissions application utility hidden away. This allows you to repair permissions on YOUR files and folders.
    • This tool is located inside boot Repair Utilities.

We are going to use this option to repair permissions on your files and folders. After restarting your entire drive will be re-indexed by Spotlight.

  • Outlook users that are having difficulty with search even after re-indexing and creating a new Identity can use this option to fix search for their Identity.
  • Your Outlook identity opens without saving previous data.
  • Spotlight fails to index your files and folders.

Restart and hold down the Command and R keys during start-up to boot into the Recovery Disk Assistant. (This is a new feature for Lion/Mountain Lion/ Mavericks. Not an option for Snow Leopard)

You will boot into the Repair Utilities screen. On top, in the Menu Bar click the Utilities item then select Terminal.

Recovery

 

 

In the Terminal window, type resetpassword and hit Return.

terminal

 

 

 

The Password reset utility launches, but you’re not going to reset the password.

  1. Select your startup volume at the top
  2. From the dropdown below it, select the user account with the problem.
  3. At the bottom of the window, you’ll see an area labeled ‘Reset Home Directory Permissions and ACLs’. Click the Reset button there.The reset process only takes a couple of minutes. It’s not obvious when it’s finished.
  4. Quit Reset Password
  5. Quit Terminal
  6. Quit OS X Utilities and restart your Mac. **

**While booted from the Repair drive, you can run Disk Utility to check or repair your hard drive. I suggest running Repair Drive while booted from the Recovery drive.

After you restart your entire hard drive will re-index. Depending on the size of your drive, this can take hours. Until this process is finished, Spotlight won’t know the contents of your disks and neither will Outlook. All lists like contacts, events, notes etc. are generated by the Spotlight searches.

Note: You can tell if Spotlight is still in progress by simply looking at the Spotlight menu: There’s a blinking dot in the middle of the magnifying glass while indexing is occurring. You can also open Activity Monitor in Applications/Utilities and type in md in the search filter. You should see mdworker32 and mdworker. The file, mdworker32 is for Outlook and mdworker is for system.

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