Set up Gmail POP account in Apple Mail

By default, Apple will setup your Gmail account as IMAP when you enter your Gmail address and password. However, if you prefer Gmail as POP, you have to manually setup the account. If you already have the account started as IMAP you must delete this account and create a new account as POP. You cannot change the settings on an IMAP account and make it POP.

Set Gmail as POP in your browser settings. Log in to Gmail account. Under the gear, select Settings > Forwarding and POP/IMAP. Select Enable POP. If you do not want your All Mail folder to download, select the second option “Enable POP for mail that arrices from now on”

settings

These directions are for Mavericks Mail. 

Select Add Other Mail Account… not Google.

add_account_type

Continue

add_account_type.

Enter your Email address and password > Create

add_account_type..

  • It will default to IMAP. Select POP
  • Change imap.gmail.com to pop.gmail.com
  • Enter full email address. Password should automatically be entered.

add_account_type...

Use SSL Port 993 : Authentication > Password

add_account_type....

Set outgoing server (SMTP) Enter full email address and password. Create

add_account_type.....

Enter Port 465, check SSL, Authentication > Password

Verify Settings:

Incoming:  Verify your results in the main account window for outgoing settings. If you make any changes in this window under any of the tabs, you need to click out of the window and select SAVE before the changes are saved.

add_account_type......

Outgoing:  Outgoing Mail Server SMTP:  select Edit SMTP Server list… SMTP settings..

Select account in the list. (It’s not uncommon to find extra SMTP servers listed. When you remove account, Mail does not delete the smtp info. You might need to do some clean up in the list to remove any extras.)

add_account_type.......

  • Enter name for account Gmail POP under Account information.
  • Click on Advanced tab. Verify your settings.

Use Connection Doctor to test connection

Under Windows in the Menu bar select Connection doctor.

connectiondoctor

You will see green to indicate a connection and red to show there is a problem. You can click on Show Detail button, but with multiple accounts this is often hard for some users to read results. Except for iCloud account you’ll see two entries for each account 1) receiving and 2) SMTP for sending.

If SMTP is red, recheck password was saved in the Edit SMTP settings under the advanced tab.

As you can see the fake POP Gmail I setup with Yourname@gmail.com is not connecting, but my Gmail IMAP is connected.

connected

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Use Gmail with Mavericks Mail

Like many users, I have had problems using my Gmail account with Mavericks Mail. Today I decided to test Mavericks Mail with a new Gmail account without using any of the known workarounds we have used in the past to get Gmail to work correctly with our email clients, I selected default settings in Mail and the following settings in Gmail > Settings in my browser. Surprise! It all just worked as expected.

Result:

  • No root folder required.
  • No prefix [Gmail]/ for custom folders.
  • I no longer had to assign folders under Mailbox >  “Use this folder for Drafts, Sent, Junk, Trash”.
  • When I deleted a message it actually went to Trash not to All Mail.

Gmail Browser Settings

IMAP-settings

Labels

It’s important that you select the All Mail folder. I know for many users this is an issue, but Mavericks Mail seems to require this setting. You might want to clean up the Label in the lower section. Many will be duplicates and/or empty. I would delete or remove.

labels

Mail creates the All Mail folder under Archive

archive

Tip: When setting up Gmail account in Mail, be sure to put your full email address as User in both the account window and in SMTP settings under the Advanced tab.

If you use Outlook for Mac, see Connect Outlook for Mac 2011 to Gmail’s IMAP service

 

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